Finance & Invoicing

Managing nursery funding, invoicing, and financial forecasting is crucial for smooth operations. In a dynamic nursery environment where child numbers and session bookings fluctuate constantly, navigating these financial aspects can be daunting. That’s why the INM offers a comprehensive suite of invoicing, funding, and fee solutions tailored to your specific needs.

Developed by experienced nursery finance managers and accountants, our platform is designed to streamline every aspect of your finance and invoicing processes. Whether you’re handling free entitlement, pre-school funding, nursery terms/holidays, or extras, our system is equipped to manage it all efficiently.

We recognise the importance of flexibility in funding options for nurseries. That’s why we’ve incorporated a wide range of features to accommodate various funding scenarios, ensuring that you have the tools you need to adapt to changing circumstances seamlessly.

Financial Summary

Gain an instant, comprehensive overview of your nursery’s finances. Access a consolidated financial summary, including current balances and overdue amounts, all conveniently located in one place. Dive deeper into account details with access to statements, regular session patterns, and extras associated with each account.

Account Statements

Stay updated about all account activity with a glance at comprehensive statements. Easily track charges and payments, and effortlessly add funds or payments against specific dates and payment methods for accurate record-keeping.

Free Entitlement

Tailor funding offers to align with your nursery’s specific requirements. Customise funding offers for any entitlement and adapt them for individual children as needed, providing flexibility and support for families.

Invoice Generation

Quickly generate invoices for the entire nursery, individual rooms, or specific children with speed and efficiency. Review newly generated invoices for accuracy before confirming and emailing them to bill payers, ensuring transparency and satisfaction.

Invoice Template

Personalise your invoicing with customised templates. Include your nursery’s header and footer information, include your logo, and choose from three levels of detail for the itemised section of the invoice to reflect your brand identity and meet your specific needs.

Invoice Clarity

To assist with revenue and for invoice clarity to parents, you can choose to itemise your meals, snacks, consumables, activities, and agreed non-funded charges on the invoice in addition to the funded hours a parent receives.

Payment Receipts

Simplify payment reconciliation with flexible options for adding payments to accounts. Whether manually, via selected import files, or through INM Child Pay (credit/debit card), manage payments seamlessly for enhanced financial control.

Auto Email

Streamline your invoicing process with automatic email delivery of confirmed invoices to registered bill payers. Invoices are securely encrypted in PDF format, ensuring privacy and convenience for parents/carers who can access them using their child’s collection password.

Reporting

Access a wealth of financial insights with a range of comprehensive reports at your fingertips. From Invoice Summaries to Aged Debt and Forecasting reports, empower yourself with the data needed to make informed decisions and drive financial efficiency.

And much more…